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Meeting 3 - August 12th, 2021

Meeting 3 - August 12th, 2021

August 9th, 2021

Agenda discussion for August 12 CC meeting

Attendance: TBA
(0:00) Jump right in: round of questions and/or reactions to the proposed preparations and agenda (below) for August 12 agenda. [Note modify proposed August 12 agenda as we proceed with the round]

Proposed August 12 agenda & preparations:

PRE-MEETING PREPS

  1. 1.
    Send out meeting reminder. Reminder to include encouragement to update the Trello board so that we don’t have to spend meeting time going over CC action updates. (Ask if there are any suggested alternatives to Trello.)
  2. 2.
    Offer to coach volunteer facilitator and circle admin on roles/strategies for Aug 12 meeting

AGENDA

(NOTE: New facilitator leads with coaching back up if desired. New circle admin takes notes and/or invites others to take notes)
0:00 Check in - how arriving in the meeting
0:07 Administrative

Content Agenda

  • (0:12) Discuss any issues encountered in the past two weeks with the initiatives identified on the Trello board; perhaps modify one or more initiatives.
  • (0:40) Reference the Miroboard grid used last meeting, identify new Circle actions and assign responsibilities. In addition to items on the Miroboard, add the following items
    • Include new item: Proposal: Assign person (or team) to develop plans for election of next Catalyst Circle (New circle to convene October 7).
    • Proposal: Schedule 5-hour training (& possible follow up) on meeting processes and governance structure concepts, possibly starting the week of August 23. John/Pete to schedule.
    • Proposal: Select who will facilitate and be circle administrator for CC meetings through September 23. (eg, select persons for those roles, or rotate, identify team to handle/appoint, or other strategy)
    • Proposal: continue using Trello to track progress of our initiatives
  • (1:40) Evaluate meeting https://forms.gle/yLpZwzgxtarerUhw9 and discuss results of the evaluation.
  • (2:00) End meeting
(0:15) Get consent to the modified August 12 agenda.
(0:40) Evaluation of the meeting.
(0:45) End of meeting

Reference Document

Outcomes of meeting

11th August, 2021

Victor Corcino will facilitate the Catalyst Circle meeting #3

Victor Corcino will facilitate the Catalyst Circle meeting #3

Transcription

Catalyst Circle had a pre Agenda meeting on Monday August 9th at 14.30 UTC to discuss the Agenda for the Catalyst Circle meeting #3 on Thursday August 12th. ( David Taylor - elected member for the Cardano Foundation couldnt join the meeting )(edited) [2:45 PM]
this Meeting was not recorded as we came together to discuss the Agenda only... but well, as each time when humans come together, the conversations always moves a bit off the topic [2:49 PM] The Catalyst Circle members agreed, that Victor Corcino will facilitate the Catalyst Circle meeting #3

August 12th, 2021 - Meeting 3

Meeting recording

Miro Board :

High Resolution Image of Miro Board

High Resolution Image of Miro Board

Source document :

CC Agenda suggestions.pdf
86KB
PDF
CC Agenda suggestions
Agenda Items for CC meeting #3 Thursday, August 12th. at 17.00 UTC

Agenda items for CC meeting #3 - 120min

  • Check-in - 7m
  • Discuss gathered problem statements - 1.10H - Victor

Dor on TG:

Hey, I'm happy to participate in all discussions, but if I had to prioritize I would pick these 3
because I think I can have the most value add there:
(1) Onboarding
(2) Faster funds
(3) CA Reputation
And of course, the problems sensed by IOG. Can other share, say 3 problem they want to contribute to, that are not the problems they brought on the board?
Dor:
(1) Onboarding
(2) Faster funds
(3) CA Reputation

Dean:

(1) Onboarding
(2) Trust/Participation
(3) IOHK/Catalyst independence

Felix:

(1) IOG Statements
(2) SPO integration into Catalyst
(3) CA Reputation

Victor:

(1) Onboarding & Introduction
(2) Faster Funds
(3) Improve cooperation / avoid duplicated effort between IOHK and **Community

Lauris:

(1) Onboarding & Introduction & Awareness
(2) SPO integration into Catalyst
(2) Faster Funds

Juliane:

(1)
(2)
(3)

David:

(1)
(2)
(3)

On-boarding & Introduction & Awareness

Faster Funds

CA Reputation

SPO integration into Catalyst

CC potential evolution - 30m - Juli + Lauris.
Circle Funding - What resourcing is needed to make the Circle more effective? Requirement, next steps, who does what -
How to prioritize/present internal circle proposals? - Felix + Dean
Expectation/Objectives and Roadmap for the next 4 meetings - Dor - 10m

Suggested Agenda Items for CC meeting #3

Thursday, August 12th. at 17.00 UTC

Agenda items for CC meeting #3 - 120min

Check-in - 7m
Discuss gathered problem statements - 1.10H - Victor
CC potential evolution - 30m - Juli + Lauris.
Circle Funding - What resourcing is needed to make the Circle more effective? Requirement, next steps, who does what -
How to prioritize/present internal circle proposals? - Felix + Dean
Expectation/Objectives and Roadmap for the next 4 meetings - Dor - 10m
To prioritize:
Discuss voting process for CCv2
Resource commitment
Time sensitive issues
Alternative funding
Decision power
Training ( transition )
Action Items besides CC meetings ( suggestions )
Setting up a dev team to develop a circle-tool
Enable resources to pay dev for developing the circle-tool.
Schedule meeting with Lauris, Felix, CF&IOG to explore alternative catalyst funding
Action Items besides CC meetings ( suggestions )
Setting up a dev team to develop a circle-tool
Enable resources to pay dev for developing the circle-tool.
<<<<<>>>>>

Lauris suggestions

Resources available for CC to fix the issues we are identifying ( changed )
Enable Resources to reward CC members (next round)
Action Items besides CC meetings ( suggestions )
Schedule meeting with Lauris, Felix, CF & IOG to explore alternative catalyst funding
<<<<<>>>>>

Julianes suggestion

CC Expectation/Objectives and Roadmap
<<<<<>>>>>

Deans suggestions

Start initiative – anti-scammer bots on social media platforms, preventing bad user
experience for newcomers.
Create a dedicated website for Investor Relations and legislation news. Lobbyists for future
legislation (country specific)
<<<<<>>>>>

Felix suggestions

CC Expectation/Objectives and Roadmap
Circle tool & delegate voting power
Action Items besides CC meetings ( suggestions )
Setting up a dev team to develop a circle-tool
Enable resources to pay dev for developing the circle-tool.
Schedule meeting with Lauris, Felix, CF&IOG to explore alternative catalyst funding

Summary- suggested Agenda Items

Dean, Felix, Juliane, Lauris, Victor
discuss gathered problem statements (C)
discuss voting process for CCv2 (B)
CC potentially evolution (A)
Expectation/Objectives and Roadmap for the next 4 meetings (A)
Enable Resources to reward CC members (D)
CC Expectation/Objectives and Roadmap (A)
Start initiative – anti-scammer bots on social media platforms, preventing bad user experience for newcomers. (E)
Create a dedicated website for Investor Relations and legislation news. Lobbyists for future legislation (country specific) (F)
CC Expectation/Objectives and Roadmap (A)
Circle tool & delegate voting power (B)
4x (A) CC potentially evolution/ CC Expectation/Objectives and Roadmap
2x (B) discuss voting process for CCv2/ Circle tool & delegate voting power
1x (C) discuss gathered problem statements
1x (D) Enable Resources to reward CC members
1x (E) Start initiative – anti-scammer bots on social media platforms, preventing bad user
experience for newcomers.
1x (F) Create a dedicated website for Investor Relations and legislation news. Lobbyists for
future legislation (country specific)

Summary- suggested Action Items

Setting up a dev team to develop a circle-tool (A)
Enable resources to pay dev for developing the circle-tool. (B)
Schedule meeting with Lauris, Felix, CF & IOG to explore alternative catalyst
funding (C)
Setting up a dev team to develop a circle-tool (A)
Enable resources to pay dev for developing the circle-tool.(B)
Schedule meeting with Lauris, Felix, CF&IOG to explore alternative catalyst
funding (C)
2x (A) Setting up a dev team to develop a circle-tool
2x (B) Enable resources to pay dev for developing the circle-tool.
2x (C)Schedule meeting with Lauris, Felix, CF&IOG to explore alternative catalyst funding

DRAFT The Circle exists to fulfill four key goals:

Source document :
How to prioritizepresent internal circle proposals.pdf
30KB
PDF
How to prioritize internal circle proposals

DRAFT

The Circle exists to fulfill four key goals:

1) To facilitate communication between the different functional groups 2) To provide a heads-up when red lines are crossed within a certain group 3) To suggest improvements on plans and processes that shape Project Catalyst 4) To define the election process for Circle V2

How to prioritize/present internal circle proposals?

This document aims to define how CC members can create, formulate and present new proposals within the Catalyst Circle. It takes the lead from the criteria used in existing Catalyst Proposals.

Prioritizing.

The priorities are measured against the following criteria

Criteria

  • impact - what impact does your proposal have on the wider situation
  • feasibility - how feasible is the proposal over the short, middle or long term
    ○ - budget - what size budget is required to execute the proposal
  • auditability - how thoroughly can the proposal be tracked for progress once adopted
  • adjustability - as this environment is changing constantly and rapidly , proposals have to be flexible to stay in a “just in time” relation
  • inclusivity - How many groups can define their needs and interest within the submitted proposal

Preparation

Formulate the proposal in collaboration with other CC Members and/or the wider community

Presentation

  • Present your proposal in the CC meeting or beside, in a short, and understandable format.
  • Simplify and shorten your final presentation
  • Make sure that everyone in the CC has access to your presentation.

Project Catalyst_CC budget v1

Sheet1
The Circle that monitors the current state and future plans regarding governance in Catalyst. It detects and discusses concerns, objections and opportunities arising within the Catalyst ecosystem. The Circle might By recording meetings and capturing actions in a backlog accessible to all, this activity will provide a view into the hopes, wants, needs, and concerns of the community within Project Catalyst. The Circle is also responsible

The Circle exists to fulfill four key goals:

To facilitate communication between the different functional groups
To provide a heads-up when red lines are crossed within a certain group
To suggest improvements on plans and processes that shape Project Catalyst
To define the election process for Circle V2

Member duties and responsibilities

Like Project Catalyst itself, the Circle will also evolve over time. Initially, elected members will serve 3-month terms, and elections will follow to continue improving and iterating the process. For elected members, Each member of the Circle should:
Represent the community that selected them
Exercise their own best judgement about matters that come before the Circle
Familiarize other members with the projects, activities, aims, hopes, and concerns of their communities
Periodically take the opportunity to introduce policy proposals into the Circle’s agenda for consideration
Inform their communities about initiatives of the Circle

Each member also has the responsibility to:

Regularly attend meetings every two weeks Maintain an agile backlog list to track issues between meetings Review and comment on agenda issues ahead of time
Maintain awareness of the interests and concerns of their community
Disseminate the Circle’s outputs transparently and accessibly
Learn and practice effective meeting procedures
Produce an election protocol document for the next elections
Attend training sessions focused on inclusive and lean startup leadership techniques
Provide feedback on the effectiveness of the Circle

Faster fund discussion briefing

Onboarding and introduction

Agenda Items for CC meeting #4

Thursday, August 26th. at 17.00 UTC Agenda items for CC meeting #3 - 120min

Presenting the reward for CC participants (item 1 excel) - Lauris and Juliane - 10 min
Present idea for a framework for collaboration (item 5 excel) - Victor, Lauris and Juliane - 10 min
Present actions for Onboarding - Victor, Lauris, David, Dean - 10 min
Announce Recruitment for a Challenge team- rapid funding challenge (TH - August 18th)
Break out rooms for problem discussion - All - 1h
Discuss voting process for CCv2 - 10 min
Fill out feedback form about the meeting productivity - 5 min